Ventilation Quoting

From floor plan to a priced ventilation quote in minutes.

• Upload a builder or architect's plan and AI detects the rooms and areas
• Wet rooms (bathrooms, ensuites and laundries) are highlighted blue for you
• Auto Layout drops an extraction grille, inline fan, flexible duct and an exhaust point in every wet room
• You choose the fan unit, controller and power supply — pricing comes straight from your Ventilation catalogue
• The result is a priced quote, a PDF, an online customer quote page and a supplier take-off

Ventilation Quoting is for bathroom and laundry exhaust systems. Upload a floor plan, let Cooledge find the wet rooms, then design the extraction layout visually and turn it into a quote. The floor plan is the design surface — there is no separate form editor to fill in.

This feature runs in the Cooledge Portal (desktop) only.

What You Need

Before you can create a ventilation quote, make sure you have:

• An active Cooledge subscription (any plan)
• The "Heating & Ventilation" industry enabled — Settings → Company Settings → industries. AC-only businesses won't see the Ventilation tile until this is added
• AI credits available — each floor plan scan uses AI credits, the same as ducted floor plans (check your balance under Settings → Billing)
• Your Ventilation catalogue set up — Settings → Ventilation Catalogue → Ventilation
• A floor plan file — PDF (multi-page supported), PNG, JPEG or WebP. Multi-level plans are supported

Setting Up Your Catalogue

Your quote pricing is driven entirely by the Ventilation catalogue, so it's worth a quick pass before your first quote. Go to Settings → Ventilation Catalogue → Ventilation. There are two tabs:

• Units — your fans, listed at cost price. The sell price shown on the quote is the cost plus the margin from the Materials tab, so you only maintain one number here as prices change
• Materials — your margin, base install and part pricing. A "Price Calculation Formula" card spells out how a fan is priced: Unit Margin + Base Install

Set these up once and every ventilation quote you build inherits them. If prices ever look wrong on a quote, this is the first place to check.

Creating a Quote

1. Start a Ventilation Quote

You can start from either place:

• Quotes → New Quote, then pick the Ventilation tile from the quote type selector, or
• The Floor Plan page

2. Upload Your Floor Plan

Upload the floor plan — PDF (multi-page), PNG, JPEG or WebP. Multi-level plans are supported. Each scan uses AI credits.

Cooledge analyses the plan, detects the rooms and areas, and then highlights the wet rooms (bathrooms, ensuites and laundries) in blue. Those blue rooms are the ones that get exhaust ventilation.

3. Let Auto Layout Do the First Pass

On first entry, Auto Layout runs automatically. For every wet room it places:

• One extraction grille
• An inline fan
• Flexible duct runs
• An exhaust point — an external exhaust grille or roof cowl, snapped to the nearest external wall

You can re-run it any time with the Re-run Auto Layout button in the parts panel. It only adds to empty rooms — it never removes anything you placed by hand, so it's safe to click after you've done some manual work.

4. Refine the Design

Everything on the plan is editable. The palette gives you:

• Inline fans
• Extraction grilles
• Exhaust grilles and roof cowls
• Flexible duct in 100mm, 125mm and 150mm
• Bar / linear grilles and access panels

Grille sizes are 4", 5", 6", 8", 10" and 12". A Match flex option snaps the duct size to the grille size so your runs stay consistent.

Before you can continue, Cooledge validates that your duct runs are connected. If a run is left dangling, you'll be prompted to join it up.

5. Review in the Builder

The builder step summarises the design and lets you make the pricing choices:

• Part counts appear read-only under "From the floor plan" — fans, grilles and exhaust points. To change these, go back and edit the plan
• Fan unit — choose from your catalogue (ceiling, wall and inline types)
• Controller — options include "None (existing switch)" at $0 when the customer already has a wall switch
• Power supply

Pricing comes from your Ventilation catalogue and is GST-inclusive.

6. Create the Quote

Create the quote and Cooledge produces the priced quote, a PDF, an online customer quote page and a supplier take-off. Ventilation quotes produce one option (the three-option Good / Better / Best format is ducted-only).

The Floor Plans list shows a Type badge on each plan so you can tell your ventilation plans apart at a glance.

Reusing Existing Grilles

If a wet room already has a working grille you're keeping, tick the per-grille Reuse existing checkbox. A reused grille:

• Shows faded with an amber dashed ring on the plan
• Is not charged on the quote
• Is left out of the parts list and supplier take-off

This keeps your quote and take-off honest when you're upgrading a system rather than starting from scratch.

Changing the Design Later

There is no separate form editor for ventilation quotes. To change a design after you've created the quote, reopen the floor plan from the Floor Plan list, edit the plan, then create the quote again. It updates the same quote record, keeping its reference and its linked customer.

What Your Customer Sees

Your customer gets a professional quote PDF and an online quote page. Because this is a ventilation system rather than air conditioning, the public quote shows airflow in m³/h rather than heating or cooling kW. The design footer you see while working shows the part counts (fans, grilles and exhaust points).

Parts List & Take-off

Every ventilation quote produces a supplier take-off — a parts list you can turn into a purchase order. Reused grilles are excluded automatically, so the take-off only lists what you actually need to order.

Tips & Troubleshooting

• The Ventilation tile isn't showing. Add the Heating & Ventilation industry under Settings → Company Settings → industries. AC-only businesses don't see it by default
• Prices look wrong. Check your margin, base install and part pricing on the Materials tab, and confirm your fans are entered at cost on the Units tab (Settings → Ventilation Catalogue → Ventilation)
• Can't continue past the design step. Cooledge validates that duct runs are connected — join any dangling run to a grille or exhaust point
• Auto Layout didn't touch a room. Re-run Auto Layout only fills empty rooms. If a room already has parts, clear them first or place the missing parts by hand
• Need to change a finished quote. Reopen the floor plan from the Floor Plan list, edit it and create the quote again — it updates the same quote

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Related Articles:

• Subfloor Ventilation Quoting → — subfloor damp and mould extraction
• VRV (Floor Plan) → — auto-placed VRV multi-head systems from a plan
• Floor Plan Scanning → — the ducted floor plan flow
• Supplier Ordering → — generate take-offs from your quotes

Need help with Ventilation Quoting? Email us at support@cooledge.com.au